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***Sneakyone*** · 09-05-2024, 04:08 PM

Canary Mail: Comprehensive Setup and Usage Guide

1. Download and Install Canary Mail

Visit the official Canary Mail website.
Canary Mail is available on macOS, iOS, and Android.
Download the app for your platform:
- For macOS, click "Download for Mac" and follow the installation instructions.
- For iOS, download Canary Mail from the Apple App Store.
- For Android, download Canary Mail from the Google Play Store.
Once installed, open the app and begin the account setup process.

2. Add Email Accounts to Canary Mail

Open the Canary Mail app and click "Add Account".
Canary Mail supports a wide range of email providers, including:
- Gmail
- iCloud
- Outlook
- Yahoo
- IMAP/SMTP custom email accounts
Select your email provider and enter your email address and password.
If using an email provider that requires two-factor authentication (2FA), follow the steps to verify your account.
Once authenticated, Canary Mail will sync your email inbox, and you can start managing your messages.
You can add multiple email accounts by repeating the process in the app’s settings.

3. Understanding the Canary Mail Interface

The Canary Mail interface is intuitive and user-friendly, consisting of:
- Inbox: Displays all incoming messages from all connected accounts.
- Sidebar: Shows folders such as Inbox, Sent, Drafts, Trash, and custom folders.
- Unified Inbox: Manage emails from all accounts in one inbox.
- Focus Mode: A clutter-free interface showing only important emails.
You can switch between accounts using the dropdown menu at the top of the sidebar.
Use keyboard shortcuts or the toolbar icons for quick access to common actions like composing, archiving, and deleting emails.

4. Composing and Sending Emails

To compose a new email, click the "Compose" button (represented by a pencil icon).
In the email composition window, enter the recipient’s email address, subject, and message content.
Canary Mail includes the following features to enhance your email composition:
- Rich Text Formatting: Style your text using bold, italics, bullet points, and links.
- Attachments: Click the "Attach File" button to add files from your device or cloud storage.
- Encryption: Click the lock icon to enable end-to-end encryption (more details in section 8).
- Email Scheduling: Click the clock icon to schedule the email to be sent at a later time.
Once your email is ready, click "Send".

5. Organize Emails with Folders and Labels

Canary Mail allows you to organize your emails into custom folders and apply labels for better management.
To create a folder:
- Click on the "+" icon in the sidebar under "Folders."
- Name the folder and press Enter.
You can drag and drop emails into folders for organization.
Apply labels by opening an email, clicking the "Label" button, and selecting or creating a new label.

6. Focus Mode and Smart Filters

Canary Mail’s Focus Mode helps reduce inbox clutter by showing only emails that are relevant or important.
Enable Focus Mode by clicking the "Focus" button in the toolbar.
Smart Filters help you quickly find emails based on:
- Unread Emails
- Flagged or Important Emails
- Emails with Attachments
Click the corresponding filter button in the toolbar to apply these filters.

7. Search for Emails

Use the search bar at the top of the Canary Mail interface to quickly find emails.
Type a keyword, email address, or subject line, and Canary Mail will display matching results.
You can also use advanced search operators to refine your search, such as:
- "from:" to search for emails from a specific sender.
- "subject:" to search by subject line.
- "has:attachment" to find emails with attachments.

8. Secure Emails with End-to-End Encryption

Canary Mail offers end-to-end encryption (E2EE) for securing your communications.
To encrypt an email, click the lock icon in the compose window.
If the recipient also uses Canary Mail or supports encryption, the email will be encrypted, ensuring that only the intended recipient can read it.
Canary Mail supports both PGP and S/MIME encryption standards.
If the recipient is not using encryption, you can still send a password-protected message with a decryption link.

9. Use Read Receipts and Email Tracking

Canary Mail includes read receipts and email tracking features so you can know when your emails have been opened.
To enable email tracking, click the eye icon when composing an email.
Once the email is opened by the recipient, you will receive a notification indicating the time and location where it was read.

10. Email Scheduling

Canary Mail allows you to schedule emails to be sent at a later time.
When composing an email, click the clock icon next to the send button.
Set the date and time when you want the email to be sent.
Once scheduled, the email will be saved in the Outbox and sent at the chosen time.

11. Snooze Emails for Later

You can use the Snooze feature to temporarily remove emails from your inbox and have them reappear later.
To snooze an email, click the Snooze icon (clock) when viewing an email.
Choose how long you want to snooze the email (e.g., 1 hour, Tomorrow, or Next Week).
The email will be temporarily moved out of your inbox and will return at the specified time.

12. Syncing Across Devices

Canary Mail syncs seamlessly across all your devices using iCloud or your email provider’s server.
Ensure you are signed in to the same Canary Mail account on all devices to sync your emails, contacts, and settings.
Syncing is automatic, ensuring that your inbox is up-to-date no matter where you are.

Key Features of Canary Mail

End-to-End Encryption: Secure your emails with PGP or S/MIME encryption.
Unified Inbox: Manage multiple email accounts in a single inbox.
Focus Mode: Filter out irrelevant emails to focus on what’s important.
Email Tracking: Receive notifications when your emails are opened.
Rich Text Formatting: Compose beautifully formatted emails with rich text.
Read Receipts: Track when and where your emails are read.
Email Scheduling: Schedule emails to be sent at a later time.
Snooze Emails: Temporarily remove emails from your inbox and have them reappear later.
Cross-Device Syncing: Keep your inbox and settings synced across multiple devices.
Search Functionality: Quickly find emails using advanced search operators.

Troubleshooting and Support

If Canary Mail is not syncing, ensure you have a stable internet connection and are signed in to the correct email account.
For encryption-related issues, ensure both the sender and recipient support PGP or S/MIME encryption.
Visit the Canary Mail Support Page for FAQs, guides, and technical support.
Contact Canary Mail support for help with account issues, app performance, or advanced settings.

Enjoy secure, organized, and efficient email management with Canary Mail!